Private Office Manager in GCC

Excellent Salary & Benefits / D.O.E.

 

Overview: Responsible for the private and personal operational arm of the Chairman’s organization, which includes a mandate for overseeing all residential and property affairs, providing medical and security support, maintaining / promoting government relations, supporting the philanthropic initiatives of the Chairman, and arranging / coordinating all travel planning / logistics both in the GCC and internationally.

The Private Office Manager will be primarily responsible for managing the day-to-day operations and functions of the Private Office in the GCC. The key objective of The Private Office Manager will be to manage its daily operations aligned with the strategic objectives of The Principals and the Family.

The stakeholders are looking for an individual to bring about a step-change with cost control, in the office operations and bringing quality, reliability and creativity in harmony. This position will be responsible for meeting the Company’s growing fulfilment needs, any event planning or in the event of any crisis with uncompromising attention to delivering an outstanding service experience.

JOB REFERENCE

#9676

SALARY

Excellent Salary & Benefits / D.O.E.

CURRENCY

USD

LOCATION

Middle Eastern Peninsular.

POSITION

Private Office Manager

ACCOMMODATION OFFERED

Yes

LOOKING FOR COUPLE

No

TYPE OF HOUSEHOLD

Professional / Philanthropist, Formal Household, City Based

PERKS

Full Expat Benefits are Included

EXPERIENCE

10 - 15 years

LANGUAGE

Fluency in English & Arabic

DRIVING LICENCE

Yes

PREFER NON SMOKER

Yes

VALID DBS

Yes

Roles and Responsibilities

  1. General
  • Management of the daily office function,
  • Delivering quality in all aspect of office affairs,
  • Achieve objectives and assigned tasks in timely, efficiently and accurate manner,
  • Plans, organizes, schedules, and budgets in an efficient, productive manner,
  • Manages a cross-functional team and all related processes to ensure quality and service is nothing less than precise, and
  • Reviewing and updating policies and SOPs related to the office.

 

  1. Private Office
  • Oversight of functions and controls performed in different locations in coordination with the private office staff,
  • Oversight of national and international portfolio of The Principals, including properties and offices,
  • Analysis of paperwork, lease and taxation documents and assure all are maintained in proper order and updated by the relevant department on a timely basis,
  • Approve alterations, maintenance, upkeep or necessary reconditioning of property (local or international) as specified by management services,
  • Oversight of all trips made by The Principals, whether for business or personal,
  • Key point of contact for The Principals for all affairs relating to the private office operations,
  • Ensure proper communication is followed and coordination flow is maintained in catering to the needs of all office functions,
  • Provide advisory and support to resources in raising service standards, and
  • Travel Attendance & Approvals in coordination with Office Managers – GCC & International.

Accommodation

Expat Benefits: Including self-contained accommodation and utilities.

Entry Requirements

Job Competencies

  • Problem solving,
  • Analytical mindset,
  • Decisive,
  • Leadership, and
  • Teamwork.

 

Personal Competencies:

  • Self-reliant,
  • Self-discipline,
  • Interpersonal skill,
  • Communication skill, and
  • Detail-orientated.

Eligibility

RELEVANT  EXPERIENCES

  • 10-15 years’ relevant experience preferably gained form hospitality, compound management, service delivery and management role,
  • Extensive experience in managing disparate nationalities and skills within the services industry,
  • Excellent interpersonal, leadership and team working skills,
  • Excellent communication and motivational skill,
  • Fluent English, while
  • Arabic would be an advantage.

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