Executive/Personal Assistant I Naples, Florida

$100k-$120k pa

 

Our lovely, long-standing clients, who live in Naples, Florida, are seeking a well-presented, articulate and highly organised Executive/Personal Assistant. The EA/PA will work Monday to Friday 9am-6pm a week, based predominantly in the family's private office in Naples (this is NOT a WFH job).

The PA will work collaboratively with the Principal. In addition to undertaking day-to-day tasks, they will be required to focus on a number of research projects, including overseeing inventorying, and arranging personal travel arrangements.

Because this candidate will be in a privileged and trusted position, they must consequently be able to present impeccable, checkable, references, a DBS, and proven experience of holding a similar role(s).

JOB REFERENCE

#9981

SALARY

$100k-$120k pa

CURRENCY

USD

LOCATION

Naples, Florida USA

POSITION

Executive/Personal Assistant

ACCOMMODATION OFFERED

No

LOOKING FOR COUPLE

Yes

TYPE OF HOUSEHOLD

Family, Professional / Philanthropist, Formal Household, Commercial, Non Domestic

EXPERIENCE

5+ years

LANGUAGE

English

DRIVING LICENCE

Yes

PREFER NON SMOKER

Yes

VALID DBS

Yes

Roles and Responsibilities

  1. Provide high-level administrative support and assistance to the Chairman, CFO and/or other office staff.
  2. Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
  3. Arrange travel and accommodations for the Chairman.
  4. Schedule meetings on behalf of the Chairman; maintain Chairman’s calendar.
  5. Receive and distribute incoming mail, email and other communication or memos on behalf of the Chairman, review contents, determine importance, and summarize and/or distribute contents to as appropriate.
  6. Perform office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  7. Run errands and occasional driving of Chairman to outside appointments.
  8. Perform other related duties as assigned.

Eligibility

  • Self directed and confident with the ability to work calmly with principal who need to be informed of appropriate information in a timely fashion
  • Great positive attitude with excellent communication skills written and verbal
  • Cultural sensitivity
  • Detail oriented with strong multi tasking abilities
  • Related experience in a similar position
  • Superb English language skills and competency in at least one additional language
  • Courteous, mature, high energy, dependable, discreet, honest and responsible character.
  • Excellent written and verbal communication skills
  • Great computer skills in MS Office software
  • Be well groomed
  • Non smoking
  • Able to sign and adhere to confidentiality agreement

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